How to Recover Deleted Files in Windows 11 Not in Recycle Bin?

In today’s digital age, our data is more valuable than ever. From sentimental photos to important documents, losing data can be a devastating experience. There are various scenarios where you may lose files—accidental deletion, system crashes, or even malware attacks. While the Recycle Bin serves as the first line of defense in recovering deleted files, what happens when the files you need aren’t there? In this article, we’ll explore various methods to recover files that are not found in the Recycle Bin.

The Recycle Bin and Its Limits

The Recycle Bin is essentially a folder where deleted files are temporarily stored. This provides you with an opportunity to restore mistakenly deleted files. When you delete a file, Windows doesn’t immediately remove it from the hard drive, it moves it to the Recycle Bin.

While the Recycle Bin is helpful, it has its limitations. For example, files deleted from external devices, files that are too large for the Recycle Bin, or files deleted using the ‘Shift+Delete’ command will not be moved to the Recycle Bin.

Precautionary Measures Before Recovery

1. Stop Using the Disk

When files are deleted from your computer, they are not immediately wiped from the disk. Instead, the space they occupy is marked as available for new data. If you continue to use the disk after deleting the files, there’s a chance you could overwrite the data you want to recover. That’s why it’s crucial to stop using the disk immediately to increase your chances of successful file recovery.

Action Steps:

  • Avoid saving new files to the disk where the deleted files were stored.
  • Stop any current downloads or other data-writing activities.
  • If possible, unplug the disk or disable write-access to prevent accidental overwrites.

2. Backup Existing Data

Backing up your existing data is vital before attempting any recovery actions. During the recovery process, you could inadvertently lose other files or cause additional data corruption.

Action Steps:

  • Use an external drive or cloud storage to back up important files.
  • Verify that the backup is complete and accessible before proceeding with recovery.

Built-in Windows Features for Recovery

1. Using File History

Windows File History is a built-in feature that continuously backs up files from your user folder.

Step-by-Step Guide:

  • Open `Settings`.
  • Navigate to `Update & Security`.
  • Click on `Backup`.
  • Under the ‘Backup using File History’ section, click on `More options`.
  • Scroll down to ‘Restore files from a current backup.’
  • Browse through the folders and select the files you want to restore.
  • Click `Restore` to recover the selected files.

2. Windows Backup and Restore

This is another built-in utility for data backup and recovery.

Step-by-Step Guide:

  • Open `Control Panel`.
  • Navigate to `System and Maintenance`.
  • Click on `Backup and Restore`.
  • Choose `Restore my files`.
  • Follow the on-screen instructions to select and restore your files.

3. Previous Versions

This feature allows you to recover previous versions of files and folders.

Step-by-Step Guide:

  • Open `File Explorer` and navigate to the folder where the deleted file was stored.
  • Right-click on the folder and select `Restore previous versions`.
  • A list of available previous versions will appear.
  • Select the version you want and click `Restore`.

Third-party Recovery Software

Sometimes the built-in features might not suffice, especially if the deleted files have been overwritten or you didn’t have a backup. Third-party recovery software often has more advanced features to recover deleted files windows 11 files, we suggest you review some of them.

  • DiskInternals Partition Recovery: Known for its user-friendly interface and effective file recovery.
  • Disk Drill: Offers advanced recovery algorithms and supports multiple file systems.
  • Stellar Data Recovery: Provides a comprehensive set of tools for various data loss scenarios.

How to Use Third-Party Software

Step-by-Step Guide:

  • Download and install the software from a trusted source.
  • Open the software and choose the type of files you want to recover.
  • Select the disk where the deleted files were stored.
  • Click `Scan` to search for deleted files.
  • Once the scan is complete, review the list of found files.
  • Select the files you wish to recover and click `Restore`.

By following these methods and precautions, you significantly improve your chances of recovering deleted files not found in the Recycle Bin. Always remember to back up your data regularly to avoid any data loss in the future.

Professional Recovery Services

In cases of severe data loss due to hardware failure or complex data corruption, professional services may be your last resort. Professional services will generally examine your storage media to assess the type of recovery needed and then proceed with specialized techniques.

These services are often expensive, ranging from several hundred to even thousands of dollars, depending on the severity and complexity of the data loss.

Preventing Future Data Loss

Regularly backing up your data can be a lifesaver. Windows has built-in features like File History, or you can use third-party software for more robust solutions.

Using a cloud storage service like Google Drive, Dropbox, or Microsoft OneDrive can add an extra layer of protection for your important files.

Keep your files organized in folders and use descriptive names to make them easier to locate. Avoid storing important files in the same directory as temporary or expendable files.


Recovering deleted files that are not in the Recycle Bin can be a complicated task, but it’s often doable with the right methods. While built-in Windows features offer some relief, third-party software and professional services offer additional safety nets. More importantly, proactive measures like regular backups and proper file organization can save you from the ordeal of data loss in the first place.

By taking a well-rounded approach to data management and recovery, you can minimize the risks and stresses associated with accidental file deletion.